Community Enrichment Grants

Enriching lives in the Comox Valley on an on-going basis is what we do.  As a result, community capacity building is at the heart of our Community Enrichment Grants program. The Comox Valley Community Foundation continues to work with community partners to build a vibrant, caring community for all in the Comox Valley.

Application Details

The community enrichment grants online application opens in August. Only online applications will be accepted.  A copy of our application is available here to assist you with preparing for your application. We highly recommend preparing your application in a word document and then copying and pasting to the online application so that you can keep it for your records.  The deadline to apply will be October 31, 2018 at 5:00 p.m.  One application per organization will be accepted.

If you have any questions regarding the application process, or if you have already received a grant and need to submit your final report, please contact us at 250-338-8444 or via email.

Announcement of Grant Recipients

All grant applicants will be informed by letter in mid-December as to whether they are successful and if so, the amount of their grant.  Successful applicants will be invited to receive their grants at our annual Community Enrichment Awards in the new year. The decision of the CVCF Board will be final.

Note that projects are expected to be completed within eight months of the receipt of the grant cheque. If the project changes from what is proposed in your application, or cannot be completed within this time frame, please contact the Community Foundation immediately.  The CVCF Board is likely to approve of the change or delay if it still meets the spirit of the original application.

 Final Reporting

Please see Granting Resources for final reporting instructions.

Community Enrichment Grant Guidelines

Here are some frequently asked questions about the Community Enrichment Grants.

Who Can Apply?

By law, the Community Foundation may only grant to federally registered charities or other qualified donees as defined by the Canada Revenue Agency.

This means we do not make grants to not-for-profit organizations without charitable status.  We recognize that many non-profit organizations are providing exceptional services to our community.  An organization that is not a registered charity either apply to the Canada Revenue Agency to become a registered charity or establish a partnership with a local qualified donee that would receive the funds for the proposed project from the CVCF.  The project must reasonably be within the mandate of the sponsoring agency and it must have ultimate control over the project. To ensure the sponsor’s legal responsibilities are met, we require the two parties to complete a Sponsorship Agreement and forward it to the CVCF prior to the application deadline.

In addition, the project for which the grant application is made must serve residents within the boundaries of School District #71 and you must have met all reporting requirements of any Community Enrichment grant you have received from the Comox Valley Community Foundation.

What Do We Fund?

We base our granting on the following principles

  • Comox Valley Community Foundation supports innovation where there is demonstrated need, the likelihood of effectiveness, and strong potential to serve as a model to others.
  • We strongly support partnerships and collaborations to make the best use of limited resources.
  • Projects should build on the strengths of the community to respond to identified issues and priorities. (The 2016 Comox Valley Vital Signs report available October 4, 2016 should be a source of valuable information for you.)
  • The organization should demonstrate a commitment to the project through a contribution of human and/or financial resources.
  • Significant and appropriate support from other funding sources (including the community) should be evident.
  • The organization should demonstrate inclusiveness and respect for cultural diversity.
  • Projects that will be ongoing after the grant’s end should provide realistic plans for longer-term funding.
  • Organizations should have a significant and appropriate amount of their funding in place when they apply.
What Don't We Fund?

Grants will not be made for:

  • Retroactive funding or any project expenses to be incurred prior to the Foundation’s decision date
  • Academic research
  • Tours or travel outside the community (unless incidental to the project)
  • Scholarships or bursaries (funded elsewhere by the CVCF)
  • Activities of religious organizations that serve primarily their membership and/or their direct religious purposes
  • Political organizations
  • The establishment of or addition to endowment funds
  • Core operating costs
  • Building campaigns
  • Annual fundraising campaigns, form letter requests or telephone campaigns
  • Operating or capital deficits
  • Individuals or for-profit organizations
How Do We Assess Applications?

The Board of the CVCF appoints a Grants Committee comprised of both Board members and independent community members.

As applications are received, they are reviewed to ensure they are complete, meet all submission requirements and include enough information to allow the Grants Committee to make informed decisions. If necessary, clarification and additional information is asked of the applicant.

Additional information is also supplied to the Grants Committee including any history of past grants, and other background details that may assist in the decision-making.

The Grants Committee members first review all applications independently. They then meet to discuss the merits of each project and to rank them in priority for funding.  The Committee then has a second meeting where the applications are reviewed in more depth. The highest priorities are reconsidered first and an initial allocation of grant money is made.   Factored into this decision process is the total grant money available and any specific directions made by the donors for the income generated by their funds. (i.e. fields of interest).  This list, together with the highest priority unfunded projects are then evaluated a third time to ensure the Foundation’s overall funding objectives of fairness, addressing priority areas, broad support of the community, and respect of donor directions are achieved.

The Committee’s recommendations, with supporting analysis, are then presented to the Board for approval.